Parts of a business letter – PARTS OF BUSINESS LETTER Letter Head Date line Conventional style – Studocu

PARTS OF BUSINESS LETTER

Letter Head

Date line
Conventional style
Military style

Inside address (three of four lines)
o Complete name (receiver)
o Complete position (receiver)
o Name of division or department (receiver)

Salutation
o Sir/Madam: ( formal and official )
o Dear Sir/Madam:
o To Whom It May Concern:

Body of the Letter (message of the writer)
most important
(First sentence make reader feels at ease)
(Last sentences make reader pleased and content)

o Introductory part – draws the attention to previous correspondence or references.
o Main part – contains the subject matter or purpose of the letter.
o Conclusion – may reflect the sender’s intentions and expectations as well as
expressions of gratitude.

Complementary close
o Respectfully yours ( very formal )
o Sincerely or Sincerely yours ( typical, less formal )
o Very truly yours ( polite, neutral ); and
o Cordially yours ( friendly, formal )

Signature line

Written signature (above printed name in signature line)

End notation
Business letters sometimes require additional information that is placed at the left margin , two
spaces below the typed name and title of the writer in a long letter, four spaces below in
a short letter.

o Enclosure: Final Safety Report
o Enclosures (2)
o Enc. or Encs.