Enterprise Resource Planning | DigiwinSoft Malaysia

How to switch to ERP?

Selection methods in using ERP

Because the ERP software systems of each enterprise has their own complexity, repair, and their own install, plus the difference of the needs of enterprises, so there is no one common method, but in the using process there is ” Adviser information ” which has the influence on the success of using the ERP system. In general, advisers need to understand the process of enterprises’ operation, and know about information technology in order to in order to assist enterprises in ERP implementation. Therefore, if the ERP software company that has chosen business advisers who can provide how to using the ERP system, however, the choice of enterprise, enterprises’ management consultant or the planning of enterprises, there are can be divided into three steps:

First, a comprehensive import:

The way to do is put all the enterprises’ systems put directly into using the entire ERP system to link all the administration or the related sectors in order to achieve business process reengineering. If the enterprises do not have a good plan in advance, they will face to the high risk of failure, even lead to the serious crisis, and in the end they will face to the capital loss because of the extremely high price.

Second, the progression:

The risk of importing points are about choosing one administration or one functional element to give all the necessary module in using, until the system runs smoothly then proceed fluently into comprehension. Therefore, it can reduce the risk of failure. There are can accumulate experience and resources to put in using. However, the enterprises have to spend for a long time for waiting all administrations and functional elements corporate functions when using the new ERP system, so that the enterprise must take a long time to have a complete ERP system.

Third, the rapid-imports:

Based on a certain part of enterprise management, job requirements to select the suitable module for accounting management, human resources, production and distribution system etc…until having the new demand into other functions in order to achieve the purpose of using. However, it also brings the lack of overall planning, because of using only one module without other overall planning, if using other modules, enterprises will face with the cost and the Resumption of Work.

The process of using ERP

Above all we have described three different ways to import. There are always four stages when enterprises choose which way to import: project planning, instructions for use, retesting, utilization. You can refer the model to understand the process and using of the system.

ERP implementation program

First, the project planning phase

Enterprises need to establish a project crew for the ERP system, because the introduction of the ERP should have supported not only by the entire operation but also the internal parts of the enterprise, it’s not IT’s responsibilities, this crew should have a deep knowledge about enterprises’ present processes, it will facilitate the project schedule, the organizational structure, the overall process, forms etc… in order to improve the quality of computerization and productivity of enterprises.

Second, instruction for use

The ERP suppliers support all members of the project crew or the users in order to facilitate users to be familiar with the system, help them to know about ERP’s benefits. Preparing the basic features for the ERP project allow the enterprise complete the installation or testing the ERP systems, support the users ready to practice operations, or basic data collection, the structure of the BOM, the system processes / field descriptions etc… the consultants will explain how to prepare for the next step.

Third, retesting

Consultants and the project crew will compare the differences between business processes and review process, it also start a variety of basic data system (suppliers, customers, materials, product structure…), test the internal data and subsystem simulation, step by step to teach users and administrators are familiar with the operating ERP systems.

Fourth, utilization

When the system put into use, consultants have to take participate in the whole process in order to ensure that the data errors which are handle immediately, on the other hand, saving all the check-list or related documents. For example, the new cryptogram, standards workflow books, ERP system operation etc… to avoid all the job turnover of internal staff in the future, resulting in no one can continue the ERP system to make sure that the system can have a smoothly operation.

Conclusion

“Everyone on his trade” can help the ERP systems achieve the double effectiveness, the support and participation of senior management in enterprises, the implementation of project crew and professional staff about the ERP systems, which are four aspects to operate the smooth introduction of the ERP systems. However, the system has to have not only the stability and excellence in business operations but also the corporate investment and continuous converse, it will become the best solution for enterprises.

All the above contents can help you understand why the enterprises need to use the ERP system, and the main point to get the success when you use ERP system. The complexity and the difficulty of introduction also delay the enterprises’ E; in the conversation process, based on the practical experiences combine together in order to improve the operation of enterprises, promote the competitiveness of enterprises. With the professional consultants, you can have a effective planning, and you can set quickly the enterprises’ E, enhance the competitiveness.