Business Requirements Document Template

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Description

Be seen as the BA who delivers value and succeeds

Are you implementing a new system and you’re unsure about what should go in to a Business Requirements Document?
Do you need to produce a comprehensive BRD and need guidance on how to confidently put this document together?
Would you be interested in a template that provides structure and examples on how to write a good quality deliverable?

A note about your author

I’m Sam Cordes, Business Analyst. I’ve been employed professionally as a BA for well over 20 years in various industries, most of that time as a contractor. In addition to my own work, I have often provided mentoring and knowledge transfer to my colleagues to support them in their careers, and promote organisational capability. Following good practice and producing quality products is what inspires me, and I’m passionate about helping others achieve the best they can in their business analysis career.

Here’s what you’ll get in your Business Requirements Document Template

This fully annotated template is a structured document with headings and sub-headings. Each heading contains examples to follow, and tables and lists for you to complete.

There are seven main sections in this template.

Section 1 | Introduction. Orientates the reader by providing the overall purpose and context of the document. Your readers will know exactly what the BRD is aiming to achieve.
Section 2 | Organisational Context. Describing the reasons why for the project, this section gives background context and the problem statement.
Section 3 | System Overview. Provides the reader with a non-technical overview of the current system and the proposed solution so that they can visualize what the system will look like.
Section 4 | Implementation Overview. If you’re required to address an implementation approach, then this section will provide an overview of the framework in which the system will be implemented. The examples give you the exact wording that you can adjust to your needs.
Section 5 | Business Requirements. This is the meat of the document! The template is set up for you to include process maps for each functional area of the business, and the requirements that trace to each activity in the process.
Section 6 | System Requirements. This section is optional, but it is included here because in some cases you’ll also need to address the functional and non-functional qualities of the system. This is so a vendor or developer has enough coverage of the requirements to translate into a proposed technical solution.
Section 7 | Definitions. This section defines all of the terminology and acronyms used throughout the document and includes the roles and responsibilities of all stakeholders involved in, or impacted by, the change.

When you’ve completed your Business Requirements Document Template you will have provided comprehensive coverage of the business requirements. It will describe to your business stakeholders an overview of the proposed solution, and why it is needed in non-technical language. And it will give enough information for vendors or developers to translate into detailed and actionable technical requirements.