Business Administrator | PSU Human Resources

Summary

Job Category:

Executive Administration

Job Title:

Business Administrator

Job Category Definition:

This Job Category provides executive, administrative, and advisory support to senior management and/or the University-wide community including areas such as strategic planning, project management, risk management, compliance assurance, finance/budget, human resources, facilities/space planning, information technology.  May lead these activities and/or supervise employees responsible for these areas.

Job Title Definition:

The Business Administrator oversees multiple general administrative strategic, tactical, and/or operational areas including, but not limited to, Strategic Planning, Finance, Human Resources, Facilities, and/or Information Technology for a unit/college/campus; leads these functions and/or supervises employees responsible for these areas; implements unit/college-wide projects including establishing and communicating the strategic mission and initiating and monitoring unit/college/campus specific initiatives; represents unit/college/campus within the University on committees and other strategic planning activities; develops and implements policies and procedures, and recommend changes to improve performance specific to the unit’s/college/campus mission.  Duties are performed at various levels within the defined title.

Common Working Titles: Director of Business Services, Director of Administration, or Chief of Staff 

Working Conditions:

Specific physical requirements and effort are outlined in Job Responsibilities Worksheet (list of essential job duties and responsibilities specific to a particular job at the unit level) in accordance with the Americans with Disabilities Act of 1990 (ADA).

Other Requirements:

 

Levels

Level 1  

There is currently no Level 1.

There is currently no Level 1.

Level 2  

There is currently no Level 2.

There is currently no Level 2.

Level 3 

Level Details
Job Code
Salary Band
FLSA Status
ADBA9203
L
Exempt

Level 3 positions typically demonstrate proficient ability in work design, project management, financial planning and development of goals for accomplishing difficult unit assignments; demonstrate awareness of emerging trends, and changes in employment regulations, policies and procedures to proactively address issues; review completed work of others for conformity to policy, and effectiveness of approach; delegate more advanced tasks to others; facilitate optimal group dynamics and evaluate employee performance on difficult work assignments and recommend appropriate developmental opportunities; develop and implement practices that promote a culture of diversity, safety, and environmental consciousness and that is conducive to effective relationships among diverse groups of employees; use diplomacy and advanced communication skills in unstructured settings; modify, adapt, or refine guidelines, if necessary, to resolve issues or problems; develop, evaluate, enhance, and/or implement quality improvement practices, processes, procedures, or policies that have an impact on unit operations.

Typical Education & Experience

7+ years related experience

Bachelor’s Degree or higher

Or an equivalent combination of education and experience

Typical Work Duties

• Support and provide recommendations for the overall operations of administrative area
• Participate in strategic planning process and contribute to the financial identification of strategic priorities  
• Oversee the unit’s administration and day to day plans for physical plant/facilities, safety and security, performing arts center, and budgeting process; may act as a liaison for human resource matters including workforce planning
• Guide project management activities in support of strategic, unit-wide goals
• Provide oversight and direction for the unit’s risk management, safety and security programs while working closely with University Police
• Collaborate in ensuring standards are met for compliance with university policies
• Provide support in budget development and prepare financial analyses for strategic planning; lead this process at campus locations outside of University Park
• Work closely with Financial Officer and oversee, review, and approve general and restricted budget expenditure
• For campus locations outside of University Park, may serve as Financial Officer
• Work closely with HR strategic partner to determine staffing needs and assist with the development of processes and procedures
• May oversee strategic communications and marketing efforts for the assigned unit
• Supervise and work closely with facilities manager to evaluate and make recommendations on space usage and facility planning
• Direct, coach, supervise and evaluate all assigned staff
• Provide oversight and direction for information technology services
• Oversee the development and implementation of disaster planning and risk management for administrative area
• Serve as the liaison between the unit and various university offices and officials
• May serve on various university committees
• May oversee miscellaneous operations such as mail services, event scheduling, parking, etc.

This profile is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions in this job title and should not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under his/her supervision. The use of a particular expression or illustration describing duties should not be held to exclude other duties not mentioned that are of a similar kind or level of difficulty.

Level 4 

Level Details
Job Code
Salary Band
FLSA Status
ADBA9204
M
Exempt

Level 4 positions typically demonstrate advanced skills in budget management, business development, communications, and leadership and execution of objectives critical to unit’s success; provide detailed plans for changes to specific policies and procedures that may result from trends and changes in overall direction of functional and/or organizational responsibilities; monitor completed work of others to ensure soundness of approach, effectiveness in meeting requirements, the feasibility of recommendations and adherences to requirements; evaluate and enhance practices that promote a strong commitment to inclusionary practices which support diversity, safety, and environmental consciousness throughout the University; demonstrate diplomacy in persuading and influencing a variety of people to achieve results; resolve complex, controversial or unprecedented issues and problems, and demonstrate sound judgment by considering values, risks, impact and implications of actions throughout organization; set clear expectations and hold management team accountable for effectively coaching, mentoring and motivating their respective staffs; develop, evaluate, enhance, and/or implement quality improvement practices, processes, procedures, or policies that have an impact on University operations.

Typical Education & Experience

10+ years related experience

Bachelor’s Degree or higher

Or an equivalent combination of education and experience

Typical Work Duties

• Oversee and direct the overall operations for multiple units or campuses
• Lead strategic planning process and contribute to the financial identification of strategic priorities
• Oversee the administration and strategic planning of the work unit’s or campuses, physical plant/facilities, safety and security, performing arts center, and budgeting processes; act as a liaison for human resource matters including workforce planning
• For campus locations outside of University Park, serve as Financial Officer
• Lead project management activities in support of strategic goals
• May direct the research, development and implementation of special projects and strategic initiatives
• Provide oversight and direction to unit/campus risk management, develop and maintain safety and security programs and work closely with University police and local government agencies
• Ensure standards are met for compliance with University policies
• Lead and coordinate budget development
• Prepare financial analysis for strategic planning; develop financial models for new initiatives
• Oversee strategic communications and marketing efforts for the assigned unit
• Work closely with relevant leadership to monitor and/or approve budget expenditures while ensuring that spending aligns with the strategic vision
• Work closely with HR strategic partner to identify and evaluate staffing needs and develop HR processes, procedures and resources plan for units/campus
• Assist in identifying and evaluating employee issues and making recommendations regarding resolution
• Direct, coach, supervise and evaluate assigned staff
• Supervise and work closely with facilities manager to evaluate and make recommendations on space usage and overall facility planning
• Ensure health standards and regulatory compliance for assigned area
• Provide administrative oversight and strategic direction for information technology services
• Serve as liaison between the units/campus and various University offices and officials
• Represent the University with government offices, authorities and agencies
• Serve on various committees
• Oversee miscellaneous operations such as mail services, event scheduling, parking, etc.

This profile is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions in this job title and should not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under his/her supervision. The use of a particular expression or illustration describing duties should not be held to exclude other duties not mentioned that are of a similar kind or level of difficulty.

Level 5 

Level Details
Job Code
Salary Band
FLSA Status
ADBA9205
N
Exempt

Level 5 positions typically demonstrate awareness of broad issues and management trends and evaluate the impact of policy and procedure changes and adjust accordingly; apply management principles to ensure optimal performance throughout organization; ensure appropriate skills are developed and maintained at all levels of responsibility and realign staff responsibilities to meet desired changes in organization and/or University mission; develop plans, practices and efforts to ensure optimal support or diversity, safety, and environmental consciousness throughout the University; demonstrate high level of diplomacy in persuading and influencing a wide variety of people at various levels and locations to achieve results; develop and implement solutions to highly complex and often controversial problems that may have University-wide impact and establish new precedents for solving problems; develop and articulate broad goals and objectives for unit with multi-functions or University-wide impact; develop, evaluate, enhance, and/or implement quality improvement practices, processes, procedures, or policies that have a strategic impact on University operations.

Typical Education & Experience

10+ years of related experience

Master’s Degree or higher

Or an equivalent combination of education and experience

Typical Work Duties

• Lead the overall operations for administrative unit/campus
• Develop and lead the administration and strategic planning of the work unit’s physical plant/facilities, safety and security, performing arts center, and budgeting processes; act as a liaison for human resource matters including workforce planning
• For campus locations outside of University Park, serve as Financial Officer
• Represent the administrative area in fiscal matters and develop financial models for new initiatives
• Lead budget development and deliver financial reports and presentations to senior leaders as directed
• Lead project management activities in support of strategic goals
• Direct the research, development and implementation of special projects and strategic initiatives
• Provide oversight and direction to unit/campus risk management; develop and maintain safety and security programs and work closely with University police and local government agencies
• Exercise oversight and authority for administration and compliance of unit and University policies
• Work closely with HR Strategic Partner to manage staffing needs and develop processes and procedures
• Direct, coach, supervise and evaluate assigned staff
• Supervise and work closely with facilities manager to evaluate and make recommendations on space usage and overall facility planning
• Manage facilities and advise and approve resource allocation; manage facilities and oversee the administration of physical plant; ensure health standards and regulatory compliance for assigned area
• Ensure health standards and regulatory compliance for assigned area

This profile is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions in this job title and should not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under his/her supervision. The use of a particular expression or illustration describing duties should not be held to exclude other duties not mentioned that are of a similar kind or level of difficulty.