How to Write a Professional Email (with Pictures) - wikiHow

Type the email address of your recipient into the To field. Use the To field if you want to email contacts while encouraging their response.

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The Cc (or Carbon Copy) field is used as a way to keep others “in the loop” without an obligation or requirement to reply or take action on the matter.Think of the Cc field as an FYI to distribute relevant information or updates to a number of associates who need only look through them. To add addresses to the Cc field, simply click on the Cc field and type as many addresses inside as you’d like.

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The main purpose of the Bcc field is to send an email to a group of contacts that don’t know each other. The Bcc field (Blind Carbon Copy)allows you to send a message to several contacts without them knowing who else got the message. To add addresses to the Bcc field, just click on the field and type in each email you need to include.

{“smallUrl”:”https:\/\/www.wikihow.com\/images\/thumb\/8\/8c\/Write-a-Professional-Email-Step-3-Version-2.jpg\/v4-460px-Write-a-Professional-Email-Step-3-Version-2.jpg”,”bigUrl”:”\/images\/thumb\/8\/8c\/Write-a-Professional-Email-Step-3-Version-2.jpg\/aid5496918-v4-728px-Write-a-Professional-Email-Step-3-Version-2.jpg”,”smallWidth”:460,”smallHeight”:345,”bigWidth”:728,”bigHeight”:546,”licensing”:”<div class=\”mw-parser-output\”>\u00a9 2023 wikiHow, Inc. All rights reserved. wikiHow, Inc. is the copyright holder of this image under U.S. and international copyright laws. This image is not<\/b> licensed under the Creative Commons license applied to text content and some other images posted to the wikiHow website. This image may not be used by other entities without the express written consent of wikiHow, Inc. \n<\/p> \n<\/p><\/div>”}

If you are included in a Cc email, you are likely part of a handful of other associates all included in the conversation as well, and the sender may not be looking for or expecting a reply from any of you. If you do need to reply, think about the nature of your response and who it applies to. You can chose to “Reply to Sender” if you just have a note for the original writer of the email, or you can “Reply to All” only if the information is relevant to all involved in the conversation.

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Respond to an email Bcc. If you have been included on an email Bcc you will only have the option to reply to the sender of the email and will be unable to see the list of other recipients who also received a Bcc. Simply click on the Reply button to compose an email to the sender.