ELECTRONIC INVOICES Viettel. – ppt download

Presentation on theme: “ELECTRONIC INVOICES Viettel.”— Presentation transcript:

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ELECTRONIC INVOICES Viettel

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1 2 3 4 5 CONTENT Electronic invoices and Legal corridor
Introduction to electronic invoices solutions of V-invoice 3 Why VIETTEL? 4 Supplying forms electronic invoices of V-invoice 5 Q & A

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ELECTRONIC INVOICES AND LEGAL CORRIDOR

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LEGAL CORRIDOR Year Contents 2005
Law on e-transactions (no. 51/2005/QH11 date 29/11/2005) 2006 Information Technology Law (no. 67/2006/QH11 date 29/06/2006) Decree no. 57/2006/NĐ-CP date 09/06/2006 on e- commerce . 2007 Decree no. 26/2007/NĐ-CP date 15/02/2007- Detailing the implementation of the Law on e-transactions regarding digital signatures and digital signature-certification services. Decree No. 27/2007/ND-CP dated 23/02/2007 of the Government on electronic transactions in financial activities. 2008 Circular No.78/2008/TT-BTC date 15/09/2008 of the Ministry of Finance guiding the implementation of some contents of the Decree No.27/2007/ND-CP date February 23, 2007 on electronic transactions in financial activities 2010 Decree No. 51/2010/ND-CP dated May 14, 2010 of the Government providing for goods sale and service provision invoices 2011 Circular No. 32/2011/TT-BTC dated March 14, 2011 of the Ministry of Finance guiding the creation, issuance and use of e-invoices for goods sale and service provision. 2014 Circular No. 39/2014/TT-BTC dated March 31, 2014 of the Ministry of Finance on guiding the implementation of the Government’s Decree No. 51/2010/ND-CP of May 14, 2010

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The types of invoices (Decree no.51/2010/NĐ-CP dated 14/05/2010)
Paper Invoice Electronic Invoice Self-printed invoices Invoices printed on order

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E-INVOICE Paper Invoice Electronic Invoice

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The differences between  Paper Invoice and e-invoice converted into paper
Based on the issues on the invoice. : E-invoice no issues. Symbol of the invoice: – E-invoices: E – Invoices printed on order: P – Self-printed invoices: T 3. E-invoice clearly stating “invoice converted from e-invoice” when e-invoice converted into a paper. 4. Signature of the invoice: – E-invoice: E-Signature – Paper invoice: signed by hand

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The differences between  Paper Invoice and e-invoice converted into paper

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Benefits of E-invoices
For Tax office: Facilitate management For Enterprise: Reduce costs on print, send, preserve, store and  exploit the invoice. Proactive in creation and issuance the invoice. Limiting the risks as loss, torn, broken, burnt during transportation and storage. Convenient for accounting, reference data, business administration of enterprises, to declare and pay tax.. The preparation, sending and receiving invoice is done via electronic device means , so the time paymen is shortened. For society: Environmental protection.

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Societal Trends Consistent with the advanced technology being applied in the world as Mobile Banking, Internet Banking, SMS Banking, … The trend of electronic tax 2004 2010 2014

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Conditions to use of e-invoices
Users of e-invoices for goods sale and service provision. Being an economic organization which satisfies the conditions on and is making e-declarations of taxes with a tax office; or being an economic organization conducting e-banking transactions; Having e-signature under law;

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INTRODUCTION TO SOLUTIONS

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Function of solutions

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Model with 9 steps

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MODELS OF CONNECTIONS

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THE FUNCTIONS ISSUANCE RECEIPT CHECK DECLARE TAX
Handling of billed e-invoices Storage and Exploitation

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ISSUANCE OF E-INVOICES
RECEIPT Issue a decision on application of e-invoices Creation the specimen e-invoice Make an e-invoice issuance notice =>> Send it to its managing tax office (the notice is sent to the tax office in hard copy or electronically through the tax office’s website CHECK DECLARE TAX Handling of billed e-invoices Storage and Exploitation

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ISSUANCE OF E-INVOICES
RECEIPT Billing e-invoices data : enter data by hand or connect to related systems such as CRM, software sales, software costs … Creation e-invoice Sign on the invoice: use e-signature which registed in the tax office. CHECK Declare Tax Handling of billed e-invoices Storage and Exploitation

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RECEIPT THE INVOICE Provide diversity channels
reception invoice for customer. ISSUANCE 1. RECEIPT CHECK 2. Web Portal Declare Tax 3. Mobile Handling of billed e-invoices 4. Webservices NIST SP (Risk Management) Storage and Exploitation 5. Tool

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CHECK THE VALIDITY OF THE E-INVOICE
Check e-signature in the invoice Issuance Receipt Check Declare Tax Handling of billed e-invoices Storage and Exploitation

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AUTHENTICATE INVOICE & DECLARE TAX
Issuance Authenticate invoice with the tax office: Chanel for Tax cadre to access to the e-invoice system. Open connection to system of electronic authentication and transfer invoice data into the national invoice storage . Reporting on use of the invoice to serve declaration tax. Reporting on use of the invoices Table declared invoices every month Receipt Check Declare Tax Handling of billed e-invoices Storage and Exploitation

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HANDLING OF BILLED E-INVOICES
Conversion of e-invoices Prove the origin of tangible goods: only once. (As a paper invoice to serve in the circulation ) Storage of accounting documents : unlimited Provide full processing functions, which related e- invoice original: Correct Replace Cancel Issuance Receipt Check Declare Tax Handling of billed e-invoices Storage and Exploitation

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STORAGE AND EXPLOITATION
Issuance Srorage : Using the Data Warehouse project. Ensure a minimum of 10 years storage and retrieval of information invoice every second. Report – Statistic: Reporting on use of the invoice Table declared invoices every month Detailed table of invoices Table creation and issuance of invoices. The situation of signed by the customer. Receipt Check Declare Tax Reporlyson the handling of billed List invoices replaced List invoices corrected List invoices cancelled List invoices converted Handling of billed e-invoices Storage and Exploitation

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DECENTRALIZATION & USER MANAGEMENT
Issuance Receipt Check Declare Tax Handling of billed e- invoices Storage & Exploitation Decentralization & User Management 1. Decentralization in the use of electronic invoicing system after modeled Mother – son: The mother company is a focus “factory to print the invoice” The member units / subsidiaries / affiliates: based on tax code to issue invoices. 2. Adjust flexibility decentralization and user management by characteristics of providing goods enterprise : Export the invoice Correct the invoice Report system….

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ADVANTAGES OF THE SOLUTION
Compliance with the rule of the Law + Ministry of Finance +General Department of Taxation Ensured security of the system + Authentication: Exactness – Integrity + Archives: Security – Safety – Saving Flexible Integration with software related business: Billing, CRM, Accounting etc Matching actual needs: + 10 year bill save + Express Tax report + Quick bill receipt request from customers

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SUPPLYING FORMS

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SOLUTION OR SERVICE OPTION 1: OPTION 2:
Send Invoice directly from the seller to the buyer VSI: Providing complete solutions or renting software Enterprise: Self-investment in infrastructure, equipment (servers, HSM) OPTION 2: Send Invoices via service providers VSI: Providing service Enterprise:Using the available infrastructure of VSI NIST SP (Risk Management)

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SOLUTION – LICENSE Consulting, Construct Solutions PROVIDER
Integrating system -> TRAINING + TRANSFER Preservation, maintenance, upgrades (the versions under the Regulations of the Tax Authority – Ministry of Finance) and adjust business according to the situation of the enterprise. PROVIDER DỊCH VỤ Self-investment in infrastructure, equipment (hardware + supporting software) Actively operating, administrating system Self storage, preservation electronic invoice according to the Regulations ENTERPRISE NIST SP (Risk Management)

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SERVICE Integrating electronic invoice system with business systems
Providing Portal to receive electronic invoice and Tool to manufacture electronic invoice Providing infrastructure: servers, transmission lines, sign of HSM Archiving electronic invoice issued: 1 year PROVIDER Receiving and using all the system Actively released electronic invoice Management, statistics and reporting Storage and preservation of invoices under regulation ENTERPRISE NIST SP (Risk Management)

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WHY VIETTEL?

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Why Viettel Synchronized and integration system (CRM/ERP/BI Integration) Flexible Deployment plan (Software/Infrastructure as a Service) Deployment Experience (VNR500, SME) Multi-platform security (Sim CA, OTP Token, Data Encryption) 5 points: as Viettel is Telco Nationwide customer support (Customer service 24/7)

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AFFIRMING THE DIFFERENCE
Electronic Signing: To sign up for individual or batch Ensure the legality of the bill Ensure data integrity after invoice issued (no edit/delete, reject) Electronic Signing Speed: Bill batch (multiple bills at once) Storage: The XML format for invoice Small capacity  save the investment cost for storage (10 years) Easy to combine “EMBED” with the business applications involved Diversifying forms of deployment For an independent company For companies operating in the model of parent company / subsidiaries (The Group, Corporation …) NIST SP (Risk Management) Diversifying channel to send / receive electronic invoice Mail, Web Web services, Tool, Mobile …

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MULTIPLE-PAGE INVOICES
HÓA ĐƠN NHIỀU TRANG 35

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Confirm the difference
Combining affirm electronic charges 2. Combined receipt Earning Money -> Deleting debt -> Printing receipts -> electronic invoice NIST SP (Risk Management)

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THANK YOU !