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Business Letter Template

Download Free Business Letter Template for Microsoft Word® and Google Docs

business letters Writing a good business letter can take time and effort. It is important to choose the correct wording and to include the right amount of detail. Just as vital is the format of your letter. Make sure you use a professional and proper business letter format, like the traditional block format. Check out our Free Sample Business Letter Template to help you get started. Keep reading after the download block for additional tips and links to other resources.

Description

Use this template to help write almost any formal business letter, using the standard block format. Simply download it, fill in your name and address information, and write your letter. For examples of what to say in your letter, look through our various sample letters and consult some of the other websites that we’ve linked to.

“No installation, no macros – just a simple letter” – by Jon Wittwer and Brent Weight

Tips for Writing an Effective Business Letter

Be concise and stay on topic
Keep it professional – avoid being too familiar or relaxed
Be specific in your statements and requests
Make sure you include enough details to communicate effectively
If using letterhead, no need to repeat the sender’s address – simply start with the date
Provide proper contact information
Use a colon “:” after the Salutation.

Sample Business Letter

This is a basic business letter using the Block Format.

[Your Name]

[Street Address]

[City, St Zip]

[Today’s Date]

[Name of Recipient]

[Title]

[Company]

[Address]

[City, St Zip]

Dear [Name of Recipient]: (If unknown, use To Whom It May Concern:)

[Short introduction paragraph, stating purpose]

[Additional information]

[Closing information, summary or thank you as appropriate]

Sincerely,

(Sign here for letters sent by mail or fax)

[Your Name]

[Title – if applicable]

Enclosures:

CC:

More Sample Business Letter Templates

References and Resources

Help on Effective Business Letters and Formats at office.xerox.com – Xerox provides a great overview of a formal business letter format and some other tips and suggestions.
Parts of a Business Letter at owl.purdue.edu – A very detailed description that can help you know exactly how to format a formal business letter.

Sharing Our Business Letter Template

If you like our free business letters, please link to this page from your website or blog. We don’t allow other sites to host our files, though. You can use the following URL for your link:

https://www.vertex42.com/WordTemplates/business-letter.html

Disclaimer: The content on this page is intended for educational use and not to be construed as legal or professional advice.